January 16th 2016
ANNUAL MEETING MINUTES
Present at meeting: Rick and Dicksie Walker, Steve Lowe, John and Jan Owens, Ben and Laura Hooks, Brit and Lynette Ruby, John Springer, Bob Pryor, Dana and Sherry Adams, Jim and Jan Stevenson, Rich and Marie Munson, and Lynn Easley.
Call to Order by Rick Walker.
Special announcement.
Rick Walker announced that Ben Hooks has been appointed, and has accepted to fill out Warren Lyon's remaining term. Warren had recently resigned from the LPYC directors.
Present Minutes from last meeting
Copies of last years Annual Meeting minutes were passed out. Motion to accept by Steve Lowe, seconded by John Springer.
Reports of Officers:
Financial Report
John Springer presented the financial report.
Receipts:
Receipts for the year are $1575.00 consisting of.
A) $1500.00 Dues current year.
B) Bur-gees and hats $75.00
Disbursements:
Disbursements so far for the year are $1,935.56 and are comprised of:
A) $1686.97 Social.
B) $89.68 Trophies.
C) $42.00 Post Office Box Rent.
D) $116.91 Apparel
General Comments:
LPYC ran an intentional deficit of ($360.56) to spend down some of the surplus in the cash reserves.
The cash balance of $19,790.35 includes $14,087.50 in a capital reserve fund.
We have fifteen dues paying members in 2015.
Motion to accept treasury report by Bob Pryor, seconded Steve Lowe, all in favor.
Secretary Report
Lynn Easley presented the secretary's report.
Acknowledge LPYC members in taking care of boats throughout the extreme flood events.
Reminded members about the website, and have been discussing adding a Facebook page for more on line presence.
Social Director Report
The social report was presented by Dana Adams.
Suggested more dock parties at the Lake Palestine Marina, as the ones last year went well, weather permitting. Also reminded members of the Third Friday social events.
Old Business:
None
Reports of Committees:
No committees are currently active.
Installment of Newly Elected Officers and Directors:
With no new nominations from the members, the re-election of Steve Lowe and John Owens, and the election of Dana Adams as directors was accepted by acclimation, as well as the directors recommendations for officers. For 2016, the officers will be, Steve Lowe as Commodore, John Owens as Vice Commodore, John Springer as Treasurer, and Lynn Easley as Secretary.
In addition, Dana and Sherry Adams will serve as Social Directors for the 2016 year, and Jim Stevenson will continue coordinating the sailboat races.
At the completion, Rick Walker turned the meeting over to the new commodore Steve Lowe. Steve presented Rick with a plaque for the clubs appreciation of his numerous terms as Commodore.
New Business:
Budget for 2016 .
LPYC intends to spend more than they take in to reduce the cash reserves, with an estimated $1,500 in dues, and an estimated $1,800 in expenditures.
Presentation of 2015 racing trophies, and discussions for the 2016 races.
Jim Stevenson presented the first place trophy to Ben Hooks, Bob Coker came in at second place. An average of 5 boats participated, in what was a light wind year. Several races ended up being canceled due to weather or lack of wind. Due to some of the boats are located on the north end of the sailing area of the lake, and the rest of the boats are located on the southern end, finding a course that appeals to both locations is a challenge. Ben Hooks suggested reversing the course, starting at the neck of the lake, and running it north toward the bridges. He, or another boat from the north side could drop the turning mark, and one of the boats from the southern side could drop a starting buoy. Each would pick up the respected buoy on the way home. Another option would be a triangular race, but Jim would prefer to keep the race simple, and fun.
Potential capital expenditures for the 2016 year.
Ben Hooks several possible capital expenditures that the club might consider in the 2016 calendar year. Fans and benches on the Lake Palestine Marina pier to make things more comfortable. Another possibility would be acquiring a pontoon boat to serve as facilities for the club and also serve as a platform for more room, and staging of supplies such as grills for dock parties and other events.
Goals and planned activities for the 2016 year.
Many ideas were submitted for the upcoming year. Raft-ups around the full moon was submitted by Dicksie Walker, and many members suggested planning for backup dates for such events in case of bad weather. Bob Pryor suggested island party at Red Eye Island, which is a island near the neck in the lake. Also suggested was an inexpensive place to have pot-luck parties and such, much as we used to have at the Emerald Bay Marina building. Also mentioned was seeing if we could get marina keys for members who don't have boats at Lake Palestine Marina to make for easier access for them. In addition, boat parades either on July 4th and/or Christmas would be fun activities.
One big improvement the club could make is to add is more slips, since there is a shortage of sailboat accessible slips on the lake. Several people would like to have a boat, but there is a waiting list for slips. Possible discussions with the lake authority and the marina owner to see if we could extend the docks for additional slips. Also possible discussions on if LPYC members could get priority on any new or open slips, since the club has been the driving force, and is the main tenant on the sailboat slips. The addition of a sign for the LPYC at the marina would be good exposure for the club. One additional comment was on the no wake buoys, they are currently too far away, probably due to the extreme rain events. We can move them closer if needed.
Adjournment:
Motion to adjourn by Brit Ruby, Seconded by Rick Walker. Approved.