March 13th, 2018
MONTHLY MEETING MINUTES
Present at meeting: John Springer, Steve Lowe, Rick Walker, Rich Munson, Chuck Brazell, and Lynn Easley.
Call to order by John Springer.
Present Minutes from last meeting
The minutes were presented by Lynn Easley.
Motion to accept by Chuck Brazell, seconded by Steve Lowe.
Financial Report
The financial report was presented by John Springer.
Receipts:
Receipts for 2018 through March 13th were $1946.00, which consists of current dues from nineteen members an $21.00 for sales of club merchandise.
Disbursements:
Disbursements for 2018 through March 13th were $1249.41 for operations and $23.38 for capital items, resulting in total disbursements of $1272.79. Disbursements for operations are as follows:
1. $490.00 Socials (Annual Membership Meeting.
2. $417.04 Storage Locker.
3. $157.40 Burgees (6).
4. $100.00 Slip Rental for Barge.
5. $60.00 P.O. Box Rent.
6. $24.97 Supplies (Name Tags).
Surplus:
For operations, receipts exceeded disbursements resulting in an operating surplus of $695.59.
General Comments:
The cash balance as of March 13th, 2018 is $15,585.65. The cash balance one year ago was $16,726.70
We have nineteen dues paying members in 2018. One previous year member is still expected to re-join. The increase in storage locker was a result of the marina invoicing the club for thirteen months to bring all the lease expiration dates to March 31. John Springer mentioned, due to the increased cost of the burgees and hats, the board might want to consider in the future to raise the new member membership fee.
Treasury report was accepted by acclamation.
Reports from Committees and Directors:
Chuck Brazell noted he received a letter from the marina management company changing the expiration date of his slip annual lease to March 31 and inquired if anyone else had. The management appears to be changing all the leases to all to expire on March 31 going forward. It was also noted the Wednesday night races start this week, and John Springer confirmed a start time of 5:00 pm.
Rich Munson provided a list of current and past members to the board. The current information will be sent to club members for updates and to ask what information each member wants to share with the club.
On the Third Friday social at Rick’s in Tyler, Rich reported that so far they have eleven attending.
Lynn Easley shared a screen print of the membership roster that will only be accessible to members possessing a sign-on.
Old Business
Slip Waiting List
There are currently three persons on the slip waiting list, Steve Lowe, Peter Pitonak, and Todd Sawyer. One is not currently a member, and their eligibility will be debated later. One of the members wants to buy a new boat, before getting selling the current boat, and that is the reason for the slip. One of the directors will follow up to see if that is still the plan.
New Business
Potential Members List:
Rich Munson volunteered to maintain a list of potential members for follow ups and social events.
Slip Availability for Non-Members:
The club has a verbal agreement with the marina owner that the club has a first right of refusal when a slip becomes open. How that is implemented is still undecided. The question is does someone have to be a member to be considered for a slip, or possibly join the club afterwards. For now, the directors have tabled the discussion until such an issue arises.
Review of Texas Sailing Open House Programs:
Rick Walker passed out a pamphlet that Texas Sailing of events that they do for their open house, and suggested two of the events are something the club could do. The suggested events were Beer Can Racing Explained and the Learn to Crew in 45 minutes events. One possible venue mentioned for the presentation was the Purple Pig which is near by.
Next Director Meeting:
The next meeting will be held at Clear Springs Restaurant at noon, on Wednesday, April 11th . Several directors said Wednesday would work better for them than on a Tuesday.
Adjournment
Motion by Steve Lowe. Seconded by Chuck Brazell to adjourn. Approved.