February 14th, 2017
MONTHLY MEETING MINUTES
Present at meeting: Steve Lowe, John Springer, John Owens, Ben Hooks, Chuck Brazell and Lynn Easley.
Call to order by Ben Hooks.
Present Minutes from last meeting
The minutes were presented by Lynn Easley.
Motion to accept by Steve Lowe, seconded by Chuck Brazell.
Financial Report
The financial report was presented by John Springer.
Receipts:
Receipts for the year 2017 through February 14th were $1,700.00 with one additional payment of $100 en-route. Which consists of current year dues from seventeen members.
Disbursements:
Disbursements for the year 2017 through February 14th were $1,148.61 for operations and $184.82 for capital items, resulting in total disbursements of $1,333.43 Disbursements are as follows.
1. $407.52 Social – Annual Meeting.
2. $385.00 Storage Locker at Lake Palestine Marina.
3. $176.09 Bank printing fees – Checks and deposit slips
4. $100.00 Barge slip rental.
5. $80.00 Trailer Storage.
Surplus:
For operations, receipts exceeded disbursements resulting in an operating surplus of $551.39 Including expenditures for capital items, receipts exceeded disbursements by $366.57
General Comments:
The cash balance as of February 14th 2017 is $16595.33 We have 19 dues paying members in 2017.
Motion to accept treasury report by John Owens, seconded by Lynn Easley.
Old Business
Brad Root – Honorary Membership:
Confirmed that Brad Root will be offered an honorary membership for all the work he has done expanding and improving the marina.
Dock Expansion:
It was deemed best to hold off inquiring about expanding the number of slips for sailboats. It has been noted that there are people who would like to put a sailboat on Lake Palestine, but there are currently no open slips on the south section of the lake.
Barge Insurance:
Steve Lowe has been making inquiries with insurance companies about getting liability insurance on the barge. One possible option is a add on rider with the marina. Issues to be dealt with include the actual ownership of the barge and possibly getting it titled.
Barge Cushions:
A set of cushions for the barge were donated to the club Rich Munson obtained an estimate of $285.00 to re-cut and install a zipper. Chuck Brazell put forward a motion to table any decision until next meeting as the directors are unsure if they even want cushions on the barge. The motion was accepted.
Placement of Yacht Signs:
Ben Hooks acquired one of the old yacht club signs from Rick Walker. It is said to be pretty roughed up, and quite flimsy, it would need some type of backing support. The sign also has the old Emerald Bay name at the top, and the old telephone number at the bottom. These would have to be removed, possibly by cutting the sign down. The sign is currently three feet by five feet now. It possibly could be mounted on the chain link fence at the entrance to the marina.
New Business
Discuss and Begin Forming Committees for the LPYC Regatta:
For the spring regatta, Ben Hooks suggested having four committees. The Race Committee, The Food Committee, The Welcome Committee, and the Regatta Chair Person.
The Race Committee would handle the registration forms, skipper meetings, setup of the race, recording start and end times and results. It was suggested Bob Pryor would be a good person to head this up. Steve Lowe will discuss it with him.
The Food Committee would handle the food for the mornings, and lunch snacks, and the Saturday evening cookout. Dana Adams would most likely be the person to oversee this committee.
The Welcome Committee would assist people launching and retrieving their boats and tie ups Saturday evening. John Springer volunteered to handle this role.
The Regatta Chair would coordinate with the other committees and resolve any issues that might arise. Ben Hooks was suggested for this position.
Also mentioned was the Wednesday evening races are expected to start in March after daylight saving time starts.
Social Calendar for 2017:
The next scheduled social event is February 24th at Happy’s in Tyler.
New Members:
Steve Lowe is following up with two persons that might be interested in joining. One has put his boat on Lake Tyler, due to no open slips at Lake Palestine. The other has a boat on Lake Palestine and might be interested in joining at a later date.
There was also an inquiry from the website. They will be invited to the upcoming Friday night socials and hopefully racing invitations when the 2017 series starts this year.
Next Directors Meeting:
The date for the next meeting will be Tuesday March 14th at 5:00 PM at Ben Hooks office.
Adjournment
Motion by John Owens. Seconded by Chuck Brazell to adjourn. Approved.